Skip to main content

Linking Google Spreadsheets Dynamically

How to link Spreadsheets

Few people have asked me how to link spreadsheets. Say someone has a spreadsheet you take data from. They update their sheet and you have to then update your one. You can link the two dynamically using the importrange function.

So for example:

=ImportRange("0AkvcQ-UNCMvIdDF5ZDhOYVlXb0drcW1zNTMyRjNvVkE","sheet1!A5")

The first bit in quotes is the "id" of the source spreadsheet. You can copy and paste this from the spreadsheets url. The second bit in quotes is the name of the sheet in the spreadsheet you want to take data from and the data you want.

So sheetname followed by ! then the cell or cell range e.g A1 or A1:A100 - all in quotes as the example above.

This will pull in data from the source sheet. Change stuff on the source sheet and this will update.

If you are doing this more than once in a sheet it is a good idea to put the sheet id in a cell - say A1. The the formula becomes:

=ImportRange(A1,"sheet1!A5")

Popular posts from this blog

Delete a specific email using GAM

If a user send an inappropriate email to a loads of people or get stung by some sort of email exploit you can quickly delete the email from all of the recipients using a GAM command.
Step 1 - get the email header Go into Google Vault and search for the offending user or someone known to have got the message.
Click show details and grab the email ID. This will be a long string of characters followed by @mail.gmail.com
Step 2 - find out who has the email Go into Google Vault and find the original message sent by the offending user. Look at the details to see who got it. Copy the list and dump it into a spreadsheet. Clean up to just a list of emails with a column header 'mail'. Save as a csv file.
Step 3 - delete messages with GAM Put your CSV file in your GAM folder - this e.g. assumes its called mail.csv
Run:
gam csv mail.csv gam user ~mail delete messages query rfc822msgid:MESSAGEIDHERE doit

The alternative nuke option is:
gam all users delete messages query rfc822msgid:MESSAGEI…

My favorite GAM commands - well a few of them at least!

Where would be without GAM? Paying for expensive syncing tools or doing tedious manual tasks in the admin console. GAM can automate most things you might want to do in G Suite. So these are a few of my favourite commands - one I use either as part of a batch file - or just standalone. There are loads more - but these are ones that are used daily.
Classroom Create a spreadsheet of all your domains classes - gam print courses todrive

Create a spreadsheet of a teacher's classes: gam print courses teacher fred@mydomain.com todrive

Bulk create classes:
gam csv classes.csv gam create course alias ~alias name ~alias section ~subject teacher ~teacher status ACTIVE

where classes.csv is a list of classes you want to make.

Add teachers:
gam csv teachers.csv gam course ~alias add teacher ~teacher

Add students:
gam csv students.csv gam course ~alias add teacher ~student

Sync Students (in this example to a group - but could be an ou/csv file)
gam csv groups.csv gam course ~groupmail sync students g…

How to push bookmarks to users in Chrome via the management console

With the release of Chrome and ChomeOS 37 an update to the management console has arrived that allows you to push bookmarks to users.

Under Device Management > Chrome > User Settings > User Experience you will now find the option to add managed bookmarks.


In the example above, the bookmarks are applied to the sub-OU of 'students' - so all our students will get these bookmarks. Simply add your url and the bookmark name, click the + and save. These will appear in a folder called 'yourdomain bookmarks' - see below:



Be aware that to get these bookmarks applied on a Windows/OS-X device the user must be signed into Chrome. Update: if you install the latest group policy template you can push the bookmarks via policy on PCs - details are given here.
Video Guide: